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Policies

Policies for the Use of Town Facilities & Grounds
The use of all grounds and facilities including the Town Hall, Town Hall Annex, Green School, and Oliver Estate's House and Grounds by the public shall be permitted and encouraged when such uses do not interfere with the Town business or violate other provisions of Town policy, by-laws, or State and Federal laws. The parties using Town facilities shall be responsible for the conduct of the people whom they admit, and for any infraction of the rules and regulations and shall pay the cost of any damage caused by them or their patrons during the period of their use of the building, equipment, or grounds.

Approval and scheduling shall be done by the Middleborough Town Manager. Waiver of any fees will be at the sole discretion of the Middleborough Town Manager.

Rental fee payment is due at the time of application. The custodian/security person must be paid by check or money order at the beginning of any event, unless payment in full has been made in advance. The renting group or individual will tender payment to the employee on duty. Checks are to be made payable to the Town of Middleborough for the amount due, taking into consideration the established hourly rate of the custodian/security person. A receipt will be given for payment. The payment will then be given to the Assistant to the Town manager for deposit of the appropriate account(s). The employee/security person will be paid by the Town for services rendered.

Prior to submitting your application, please review all applicable policies listed below.
Rules & Regulations
Rules and Regulations for the Use of Building and Grounds (PDF)
Rental Fees
Rental Fees for Use of Town Facilities and Grounds (PDF)
Insurance Requirements
Insurance Requirements for Functions Using Town-Owned Facilities and Grounds (PDF)
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Utilization Agreement

In connection with my / our planned use of the Town Hall and / or grounds, I / we hereby agree to the following:
I/we agree to abide by all conditions as set forth in this application and the rules and regulations as established by the Board of Selectmen.

I/we agree that no activities unrelated to this purpose will be conducted on the premises.

The undersigned organization or party applying for the use of Town of Middleborough facilities and/or grounds, in consideration of the use of Town facilities and/or grounds, hereby agrees to indemnify and hold harmless the Town of Middleborough and its officers, employees and agents from any claims asserted by any person for damages for personal injuries including loss of life and/or for loss of property and arising from or related to an event or incident occurring on or about the Town facilities and/or grounds in use by the undersigned during the time of such use.

I/we agree to assume total responsibility for assuring that:
a. The participants at the meeting/event will conduct themselves in a safe and orderly fashion;
b. No dangerous or unlawful activities will take place on the premises or grounds;
c. No Town or other property will be removed from the building or grounds;
d. Participants will confine themselves to the specified areas of the building and grounds designated for the event;
e. Participants will leave the building and grounds in a clean and orderly condition;
f. The participants will promptly leave the premises at the time scheduled for their departure.
g. Participants will abide by all rules and regulations as established by the Board of Selectmen.
I / we agree to refrain from placing signs or decorations anywhere on the premises except as specified below. And if allowed will not place or cause to be placed in contradiction to the rules and regulations.
I / we understand that Town employees and / or designated volunteers in attendance at the scheduled event / meeting, except as specified below, are there for the sole purpose of providing participants with access to the portion of the building and grounds that have been set aside for their use. If payment for custodial services has been made, please note here.
I / we agree to abide by all requests of Town employees and designated volunteers who are present at the event pertaining to the use of the building and grounds.
I / we hereby certify that no alcoholic beverages of any type will be consumed at the event / activity, unless authorized and appropriate licensing has been obtained in advance and as established by the rules and regulations.
I / we agree to provide a security deposit (if applicable) in the amount of $500 refundable to me / us within two weeks after the event if, in the sole judgement of the Town Manager, I / we have fully complied with the terms of this Agreement and the Rules and Regulations.
I / we require/request use of the following:
1. Chair Set-Up
2. PA System/Podium Set-Up
3. Piano
I / we agree to the following additional conditions:
Electronic Signature Agreement
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
1. I agree.
Authorized Signature of Organization
Individual Signature
Signature of Owner - Co-Applicant (Bar Service)
Business Name
Original to be kept with security bond / deposit in the Town Manager’s office. Two copies given to applicant (one for your records and the other given to the custodian/security personnel in charge of the event / activity).